Office Supplies

INTENTION:  It is the intention of the Board of Trustees of the Edinburg Consolidated Independent School District to receive proposals from interested vendors to select vendor(s) offering the best value for OFFICE SUPPLIES & EQUIPMENT.   CONTRACT SERVICE PERIOD:  This is a term contract beginning October 1, 2026 or soon thereafter and ending September 30, 2027.   RENEWAL CLAUSE:  This contract may be renewed for an additional two (2) year TERM CONTRACT PERIOD, renewed annually, if the vendor and the Edinburg CISD agree and no increases in cost are incurred except for the growth of the district.  In no instance shall this be considered automatic.   EEOC NON-DISCRIMINATION STATEMENT:  It is the policy of Edinburg CISD not to discriminate on the basis of sex, age, handicap, religion, race, color, or national origin in its educational programs.   PAYMENT INFORMATION:  Payments will be made on the District's regular payment schedule.   DELIVERY INFORMATION:  The successful bidders will be given a reasonable length of time for delivery, however, purchase orders over thirty (30) days old are considered unreasonable.  The Edinburg CISD reserves the right to review the bidder's delivery performance and to re-award to the next lowest vendor, if delivery is unsatisfactory.   GENERAL TERMS & CONDITIONS   SCOPE AND INTENT The Edinburg CISD is requesting bids for "discount percentage" off a catalog price. We will award the bid to all vendors who submitted a bid. Discount shall also include shipping charges. An order over $5,000.00 will require three (3) quotes from the approved vendors list. We will make your proposed discount available to our librarians, teachers, secretaries and administrators.  REQUIREMENTS Description: Office Supplies & Equipment to be purchased are supplies such as pencils, pens, tape, paper clips, legal pads, colored paper, stapler, printers, shredders, etc. Quantities: Quantities will be indicated on the purchase orders to be submitted by the various campuses or departments of the ECISD. Orders: The District will order from the successful bidder by purchase orders, as the supplies are needed. All orders MUST have a Purchase Order. No Guaranteed Annual Volume. It is estimated that the District will purchase a total of approximately $1.4 million dollars of office supplies & equipment during the initial year of this contract. Edinburg CISD schools will place orders from the approved vendor or vendors according to the catalog prices less the applicable discount allowed. Deliveries: The successful bidder must deliver to any location within the District as indicated on the purchase orders. The District will not use a central warehouse to store supplies. Transportation of items shipped to any location within the District will be free of charge. Edinburg CISD has thirty-one (31) elementary schools, six (6) Middle schools, and five (5) High School and numerous administrative and support offices district wide. The bidder must show the number of days required to deliver the supplies to the specified location under normal conditions after receipt of purchase order. Delivery shall be made to each campus or department during normal working hours unless prior approval has been obtained from the District. Catalogs:  No physical catalogs are required.  Company website is recommended so campus and departments can look up items.  DO NOT SUBMIT CATALOGS  if submitting proposals manually. METHOD OF AWARD It is the intention of the District to buy from multiple suppliers for the duration of the contract.  It will be at the discretion of the Edinburg School District to cancel this contract at any time, with a 30 day notice, due to lack of services, changes in discounts or any other factor deemed necessary by the District  The district reserves the right to seek quotes depending on the high dollar amount of an order. OTHER REQUIREMENTS Bidders must have the experience, qualifications, stock and facilities to handle this kind of contract. Inventory must include a substantial stock of Office Supplies. Each purchase order will be invoiced, packed and shipped separately. DO NOT mix purchase order numbers on a single invoice. Invoices will be mailed to the Accounts Payable Department, 411 North 8th St., Edinburg, Tx. 78541. The District reserves the right to make purchases from other vendors should it be on an emergency basis or should there be a substantial price difference favorable to Edinburg CISD. All purchase orders to be issued by Edinburg CISD will be a minimum of $25.00. Purchase orders below $25.00 may be issued if approved by the successful bidder.   BOARD MEMBERS: Xavier Salinas - President, Carmen Gonzalez - Vice President, Letty Flores - Secretary, Luis Alamia - Member, David Torres - Member, Leticia "Letty" Garcia - Member, Dominga "Minga" Vela - Member, Adel Felix - Interim Superintendent of Schools.