Town of Sumner Seeking Bids to Demolish and Reconstruct Salt/Sand Shed

TOWN OF SUMNER, MAINE REQUEST FOR PROPOSALS (RFP) Demolition and Reconstruction of Municipal Salt Storage Facility Issue Date: 8/1/2026 Proposal Due Date: 9/1/2026 To: Town of Sumner Attn: Town Clerk 633 Main Street Sumner, Maine 04292 1. Invitation The Town of Sumner is soliciting sealed proposals from qualified contractors to dismantle the existing municipal salt storage shed and construct a new replacement salt storage facility with increased storage capacity. The project is intended to provide a durable, code-compliant structure capable of protecting winter road salt from the elements while increasing storage capacity to improve winter operations and reduce material loss. The Town invites experienced contractors with demonstrated experience in heavy timber, steel, agricultural, municipal, or public works construction to submit proposals. 2. Project Background The existing municipal salt storage shed has reached the end of its useful service life and no longer provides adequate storage capacity for the Town's winter road maintenance operations. Current building dimensions 20’ X 24’ The Town intends to replace the existing structure with a larger facility designed to: - Improve operational efficiency. - Protect salt from precipitation and groundwater. - Reduce environmental impacts associated with uncovered salt. - Provide a long-lasting, low-maintenance municipal asset. 3. Scope of Work The selected contractor shall furnish all labor, supervision, equipment, materials, permits (where applicable), and incidentals necessary to complete the project. The work shall include, but not necessarily be limited to: A. Demolition - Remove the existing salt storage structure. - Salvage materials designated by the Town. - Dispose of all remaining demolition debris in accordance with applicable regulations. - Protect existing site features during demolition. B. Site Preparation - Prepare the existing site for new construction. - Grade and compact subgrade as required. - Install additional gravel or structural fill where necessary. - Ensure positive drainage away from the structure. C. Foundation Provide a foundation system suitable for supporting heavy equipment traffic and the proposed structure, including: - Concrete retaining walls (if specified) - Footings - Asphalt Slab - Anchor systems - Reinforcement or an equivalent engineered foundation approved by the Town. D. New Salt Storage Building Construct a new salt storage facility that includes: - Increased storage capacity over the existing structure (new building dimensions 20’ x 48’). - Heavy-duty structural framing. - Engineered roof system designed for Maine snow loads. - Durable roofing materials. - Open front for loader access unless otherwise proposed. - Retaining walls suitable for salt storage. - Corrosion-resistant fasteners and hardware. - Adequate ventilation. - Weather-tight construction. E. Site Restoration Upon completion, the contractor shall: - Remove all construction debris. - Restore disturbed areas. - Leave the site in clean operating condition. 4. Contractor Responsibilities The successful contractor shall: - Coordinate all work with the Town. - Maintain a safe work site. - Provide all necessary insurance. - Comply with all federal, state, and local regulations. - Protect municipal property. - Repair any damage caused during construction. 5. Contractor Qualifications Contractors shall provide: - Company history. - Years in business. - Relevant municipal or commercial project experience. - At least three references for projects of similar scope completed within the past five years. - Proof of liability insurance. - Workers' Compensation coverage. - Evidence of appropriate licensing. 6. Proposal Requirements Proposals shall include: 1. Cover Letter 2. Company Information 3. Description of Proposed Construction Method 4. Preliminary Schedule 5. Detailed Cost Proposal 6. References 7. Insurance Documentation 8. Warranty Information 9. List of Proposed Subcontractors (if any) 7. Town Rights The Town of Sumner reserves the right to: - Reject any or all proposals. - Waive informalities. - Request additional information. - Negotiate with one or more proposers. - Cancel or reissue the RFP. - Award the project in the best interest of the Town. Submission of a proposal does not obligate the Town to award a contract. 8. Insurance Requirements Prior to execution of a contract, the successful bidder shall provide certificates evidencing: - Commercial General Liability Insurance - Automobile Liability Insurance - Workers' Compensation Insurance - Any additional coverage required by law The Town of Sumner shall be named as an additional insured where appropriate. 9. Warranty The contractor shall warrant all workmanship and materials for a minimum period of one (1) year from final acceptance unless longer manufacturer warranties apply.