Event Services & Related Products

THIS REQUEST FOR PROPOSALS IS TO ADD SUPPLEMENTAL VENDORS FOR THE NAMED SUPPLIES. PLANO ISD WILL UTILIZE ANY CONTRACTS AWARDED IN RESPONSE TO THIS REQUEST FOR PROPOSALS, AS THE FIRST CHOICE BEFORE CONTRACTS OF OTHER ENTITIES (i.e. interlocal and cooperative contracts). SUPPLIERS ARE ENCOURAGED TO SUBMIT A PROPOSAL TO BE PLACED ON PLANO ISD'S APPROVED VENDOR LIST. VENDORS THAT WERE AWARDED ON THE PREVIOUS PROPOSAL FOR RFP 2023-033; 2023-033-S1; 2023-033-S2; 2023-033-S3;  2023-033-S4; OR 2023-033-S5 ARE NOT TO RESPOND TO THIS SUPPLEMENTAL PROPOSAL. This supplemental RFP is to add additional vendors to the already awarded list.   PLEASE NOTE! IN ORDER TO BECOME AN APPROVED VENDOR WITH PLANO ISD FOR ANY OF THE LISTED CATEGORIES, YOU MUST RESPOND TO THIS INVITATION WITH A PROPOSAL. IT IS NOT NECESSARY TO OFFER ALL CATEGORIES OF ITEMS LISTED, IT IS IMPORTANT TO RESPOND TO AT LEAST ONE WHICH MAY INCLUDE LINE ITEM 10 WITH A DESCRIPTION OF ITEMS OFFERED. ENTER YOUR DISCOUNT AMOUNT FOR THOSE THAT YOU OFFER, AND SELECT "NO BID" ONLY FOR THE LINES YOU DO NOT OFFER.   SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals for PURCHASE OR RENTAL of SUPPLIES AND SERVICES related to GRADUATION, ATHLETIC, CELEBRATORY & OTHER EVENTS, to include the following:  Decorations (Arches, Balloons, Floral, Carpet, Centerpieces, Signage, Etc)  Disc Jockeys/DJs or related services  Event Security Staffing (Event Staff Supervisor, Ticket Taker/Gate Person, Usher,  Parking Attendant, Unarmed Security Guard, Etc)  Event Planning  Party Equipment Rentals   Photo Booths & Services  Sound & Lighting Equipment & Services  Tables, Chairs & Furniture Rental (may include Delivery, Setup & Pickup)  Table Settings (Plates, Table- & Service- Ware, Linens, Etc)  Tents or Other Temporary Covering  Related Purchases & Rentals Not Otherwise Specified to fill the needs of the schools and various departments of PISD on an "As Needed" basis.   This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. This proposal may be used with local, state, federal and grant funded programs.     ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $250,000 annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually. TERM:The initial term of this RFP is for one (1) year from date of award by Plano ISD Board of Trustees. This contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will automatically extend for four (4) additional one (1) year periods.   This decision will be made in the best interests of Plano ISD. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.   Initial Contract Period: September 2023 - September 2024 Contract YR2: September 2024 - September 2025 Contract YR3: September 2025 - September 2026 Contract YR4: September 2026 - September 2027 Contract YR5: September 2027 - September 2028

Agencia

Plano Independent School District

N° de solicitud

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Tipo de aviso

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NAICS

532289 — All Other Consumer Goods Rental

PSC

R499 — Support- Professional: Other

Valor estimado (inferido, no oficial)

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Set-aside

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Lugar de ejecución

TX

Publicada

24 de jul de 2026

Cierre

08 de jun de 2027

Última actualización

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