Town of Athens - Request for Paving Bids

The Town of Athens, Maine is requesting sealed bids for the paving of Eaton Corner Road and the paving of Fox Hill Road. Working closely with the Road Commissioner Dan Weese and the Select Board, the bidder will provide an itemized cost for paving per below. Eaton Corner Road: 1. Existing Paved Section starting at the intersection with Route 150 and extending down Eaton Corner Rd ~2,492 ft with shim and 1.5" of surface pavement. (average width ~ 19 ft.) 2. Prep-work, matching and grinding of joints and milling shoulders as necessary to ensure workmanlike finished product. Fox Hill Road: 1. Existing Paved Section starting at the Athens Community School exit and extending up Fox Hill ~12,040 ft with shim and 1.5" of surface pavement. (average width ~ 21 ft.) 2. Prep-work, matching and grinding of joints and milling shoulders as necessary to ensure workmanlike finished product. Proposals must be submitted in writing through US Mail, Express Mail or hand-delivered and received by August 20, 2026. Bids should be submitted in a sealed envelope marked "2026 Road Paving Bid". The proposal shall be submitted to the Town Office at 26 Academy Street in Athens, ME or mailed to: "2026 Road Paving Bid" Town of Athens PO Box 146 Athens, ME 04912 Bids received after the deadline will not be accepted. Bidder assumes full responsibility for appropriate delivery (via whatever means, including mail) on or before the designated time and to the designated location. The municipality is not responsible for any bids that fail to be delivered on or before the designated time, and to the designated location specified by this advertisement, regardless of fault. Sealed bids will be received by mail and by hand delivery to the Town Office at 26 Academy Street, Athens, until August 20, 2026 at 6:00pm. At 7:30pm on August 25, 2026 bids will be opened in Public at the Athens Select Board Meeting at which time they will be read aloud, with the bid expected to be awarded at the following week's Select Board meeting at the Athens Town Office, 26 Academy St. Athens, ME 04912. The Board reserves the right to reject any or all bids at their discretion. Information relating to this paving contract will be posted on the Town's website at athens.maine.gov. Questions regarding this bid can be directed to: Dan Weese, Road Commissioner, (207) 431-9635 or by email to townofathens@tds.net. PROJECT SPECIFICATIONS 1. Shim and surface paving of the approximately 2492' x 19' section of the Eaton Corner Road, starting at the intersection with Route 150 and continuing down Eaton Corner Road, with shim and 1.5" of surface pavement. 2. Bids are to include sweeping, traffic control, tack coat and other preparations needed prior to the placement of the pavement. 3. All mixes and placement methods are to meet the MAINE DOT most recent Standard Specifications. 4. All butt joints are to be ground at beginning and ending points with a gradual transition. 5. Paved driveways are to be ground and have a gradual transition from the road to the driveway even if it means going back into the driveway. 6. Gravel driveways are to be kicked out at least a foot and tapered down. 7. Both lanes shall be matched in before closing the job down for the day unless approved by a Municipal Official. If approved, the contractor is responsible for putting up proper signage and markings. 8. The Town and the Contractor will use the MDOT Asphalt Escalator clause (Maine DOT Special Provision Section 108). 9. Spilled material shall be cleaned up as soon as possible and prior to leaving the work site. 10. Road work shall be completed by November 1, 2026. 11. The Bidder shall serve in the capacity of an independent contractor and shall not be deemed an employee or representative of the municipality. The Bidder understands and agrees that s/he is an Independent Contractor for whom no Federal or State Income Tax will be deducted by the Town, and for whom no retirement benefits, Medicare, vacation and sick leave, workers compensation, employment and similar benefits will accrue. The Bidder further understands that annual information returns as required by the Internal Revenue Code or State of Maine Income Tax Law will be furnished to the Bidder for the Bidder's Income Tax records. 12. The Bidder shall be responsible to provide all labor, materials and equipment necessary to perform the work or supply the material(s) requested in this bid and shall ensure a timely completion of the work involved or the material(s) supplied in conformance with generally accepted work standards. All work shall be in conformance with all applicable local, state and federal laws, ordinances, rules and regulations. 13. The Bidder shall not sublet, sell, transfer, assign or otherwise dispose of this agreement or any portion thereof, or of his right, title, or interest therein, without written request to and written consent of the Selectmen, except to a bank. No subcontracts or transfers or agreements shall in any case release the Bidder of his liability under this agreement. 14. The Bidder agrees to indemnify, defend and save harmless the Town, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, material men, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Bidder in the performance of this contract and against any liability, including costs and expenses, for violation of propriety right, copyrights, or rights of privacy, arising out of publication, translation, reproduction, delivery, performance, use of disposition of any data furnished under this contract or based on any libelous or other unlawful matter contained in such data. 15. The Select Board reserves the right to accept or reject any and all bids, and to accept the bid(s) that is most beneficial and advantageous to the Town of Athens.