Insulation and Soundproofing

Village of Mexico   Lake Ontario RE HoldCo, LLC     Request for Proposals     Becks Hotel Renovation Project   Owner: Lake Ontario RE HoldCo, LLC   Administering Entity: Village of Mexico   RFP #6   INSULATION AND SOUND PROOFING    Village of Mexico Address:   PO Box 309   3236 Main Street   Mexico, NY 13114    Village of Mexico Phone Number:   315-963-7564    Primary Email Contact:   Jamie Hawksby, Project Manager Email : BecksHotel3302@gmail.com                                     1. Notice to Proposers:   Sealed proposals will be received by the Village of Mexico, electronically via email to Jamie Hawksby, Project Manager, at BecksHotel3302@gmail.com until August 18th, 2026 at Noon, for the following:   Project: Beck’s Hotel Redevelopment – INSULATION AND SOUND PROOFING RFP # 6   Proposals received after this deadline will not be considered. Proposals may not be submitted via fax. This project is funded through the Restore NY Communci8ites Initiative administered by Empire State Development, with the Village of Mexico as the award recipient and pass through funding to Lake Ontario RE HoldCo, LLC.     Copies of this RFP may be obtained from the Village Clerk’s Office or requested via email at BecksHotel3302@gmail.com     The Village of Mexico reserves the right to reject any or all proposals, waive informalities, and award contracts in whole or in part, consistent with applicable law.     A walk-through date will be scheduled for July 28th, 2026 at 10:00AM-12:00PM Please pre—register by emailing Project Manager Jamie Hawksby at BecksHotel3302@gmail.com     Questions regarding this RFP must be submitted in writing to Project Manager Jamie Hawksby at BecksHotel3302@gmail.com no later than August 5th, 2026 at Noon. Responses will be shared with all prospective proposers.     2. Project Background and Overview   The building historically known as John Beck’s Hotel was constructed in 1851 and remains a century-old architectural and social landmark int eh Village of Mexico, New York.     Key features include:   Full basement with mortared stone foundation walls   Two-story brick masonry construction   Historic woodwork and architectural detailing     In 2025, new ownership-initiated plans to redevelop the building into a mixed-use facility including:     A full-service restaurant and banquet facility on the first floor   Six (6) apartment/short-stay suites on the second floor     The project's goal is to preserve historic character while meeting modern structural design standards, NYS Building Code requirements, ADA accessibility standards, and life-safety requirements.     3. Project Description     First Floor – Commercial Assembly (A-2 Occupancy)     Full commercial kitchen, dining, and bar areas   Separate reception and banquet rooms   New public restrooms  Seasonal outdoor dining space   ADA-compliant public access  Suspended acoustical ceiling system concealing MEP systems  Modern lighting integration     Second Floor – Residential (R-2 Occupancy)     Six apartment/short stay suites designed for modern living   Code-compliant egress and accessibility   Rated floor/ceiling separation between occupancies   Updated mechanical, electrical, and plumbing systems     Selective demolition will be required to modernize the space while preserving historic woodwork and other character-defining elements.     Scope of Work – Insulation and Soundproofing     The selected Insulation Contractor shall furnish all labor, materials, equipment, supervision, and coordination necessary to provide thermal insulation and sound attenuation improvements for the Beck’s Hotel rehabilitation project.   All insulation and soundproofing materials provided under this scope shall be fire-retardant and suitable for use in a mixed-use, multi‑story building.      Included in Base Bid   A. Thermal Insulation   Supply and installation of fire-retardant insulation materials in:    Exterior wall cavities where accessible   Attic and/or roof assemblies (if applicable)   Floor assemblies over unconditioned spaces, including basement areas   Insulation materials shall meet or exceed NYS Energy Code requirements   Air sealing at penetrations and transitions associated with insulation work   Coordination with framing, drywall, mechanical, and electrical trades   Preferred fire-rated mineral wool (rock wool) where possible. Fire-retardant fiberglass batts or approved equal materials may be used subject to approval.  B. Soundproofing / Acoustic Control   Installation of fire‑retardant sound attenuation insulation in:    Walls between residential units   Walls and/or ceilings separating residential units from the first floor restaurant and banquet spaces   Floor/ceiling assemblies between occupied spaces, where accessible   Acceptable materials include fire‑rated mineral wool, fire-retardant fiberglass batts, or approved equal   Installation methods shall minimize sound transmission and flanking paths   Preferred fire-rated mineral wool (rock wool) where possible. Fire-retardant fiberglass batts or approved equal materials may be used subject to approval.  C. Fire Retardant Material Requirements   All insulation and soundproofing materials shall:    Be fire-retardant or fire-resistant   Comply with applicable NYS Building Code fire and life safety requirements   Be installed in accordance with manufacturer recommendations and code requirements   Product data sheets shall be submitted upon request to verify fire-retardant properties   D. General Requirements   Field verification of existing conditions   Protection of existing finishes and historic elements   Proper handling and disposal of waste materials   Final inspection and punch list completion      Historic Building Considerations   Insulation methods shall be compatible with historic masonry and wood framing   Materials shall not trap moisture or damage historic construction   Work shall minimize disturbance to existing historic materials      Exclusions   The following are excluded unless specifically noted in the bid:   Structural modifications   Specialty sound isolation systems (resilient channel, isolation clips, floating floors)   Drywall replacement or finish painting beyond minor patching   Any work not specifically excluded shall be deemed included in the Base Bid.     All plans showing RFP # 6 INSULATION AND SOUND PROOFING will be labeled with Prefix A-200, A-201, S-200, S-201    The selected contractor will provide all labor, supervision, coordination, and services necessary to complete the work associated with their discipline, including but not limited to:  Review of project drawings and specifications  Coordination with Owner and project team  Compliance with applicable NYS and local codes  Field coordination with other trades  Site safety and protection of historic elements  Participation in inspections and close‑out activities    Permitting and Regulatory Compliance    NYS Building Code compliance   Sealed drawings and calculations   Coordination with code officials   Support during permit review     Construction Phase Services    Respond to RFIs   Review drawings   Review submittals related to scope of work components  Periodic site visits   Filed observation reports   Construction administration support     Historic Considerations     Preservation-sensitive structural solutions   Reinforcement strategies minimizing impact to historic materials   Documentation of existing structural conditions  Solutions balancing modernization and historic integrity     4. NAICS Code   NAICS Code: 238310, 423330    5. MWBE/SDVOB Participation     This project is subject to Contractor and Supplier Diversity requirements administered by Empire State Development.     Participation Goals:   MWBE – 30%   SDVOB – 6%  Proposers must:   Provide proof of certification if applicable   Submit MWBE/SDVOB utilization plan   Include documentation of intent to subcontract to certified firms   MWBE/SDVOB participation will be included in proposal evaluation scoring.     6. Proposal Requirements     Firm Information  Company name, address, and contact  NYS licensing (if applicable)  Relevant Experience  2–3 similar projects (rehab, mixed‑use, or historic preferred)  Approach  Understanding of the project  Staffing plan and on‑site presence  Cost Proposal  Fee or price structure  Assumptions and exclusions clearly stated  References  At least two (2) owner or client references          7. Proposal Submission Instructions     Submit proposals in PDF format via email to:   Jamie Hawksby, Project Manager Email: beckshotel3302@gmail.com  Subject Line: RFP – Beck’s Hotel – [RFP # and Type] – [Firm Name]    Submission Deadline: AUGUST 18TH, 2026 12:00PM  Late submissions will not be considered.    8. Evaluation Criteria (weighted)   Award will be made to the most qualified, responsive, and reasonable proposer whose proposal best serves the interests of the Village of Mexico and project stakeholders.   Proposals will be evaluated based on:  Relevant experience and qualifications  Understanding of project scope and constraints  Staffing and coordination approach  Cost proposal  Ability to meet MWBE / SDVOB participation goals   Project schedule   References    The Village of Mexico reserves the right to reject any or all proposals and to select the proposal that best serves the project and public interest.    9. Insurance and Indemnification    The selected firm small maintain, at minimum:   Workers’ Compensation and NYS Disability Insurance   Commercial General Liability - $2,000,000 aggregate   Business Automobile Liability - $1,000,000 combined single limit   Professional Liability (Errors and Omissions) - $1,000,000     The selected firm shall indemnify, defend, and hold harmless the Village of Mexico, its officers, employees, and agents from claims arising from the performance of services under this contract.   Business enterprises awarded an identical or substantially similar procurement contract within the past five years: NONE Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) Total MWBE Goals: 30.00%