Catering, Prepared Foods and Retail Foods - Catalog

Coppell Independent School District (CISD) is seeking a Request for Proposal (RFP) for a catalog-type bid covering the following categories: Catering and Catered Foods Full-service catering for school events, meetings, and trainings Individually packaged meal options On-site delivery and setup services Buffet-style and boxed meal options Accommodations for special dietary needs (e.g., vegetarian, gluten-free, allergy-friendly) Prepared Foods (Picked Up) Meals prepared off-site and picked up by district personnel Hot and cold meal options Family-style or bulk meal packaging Snacks and light refreshments Advance ordering and pickup scheduling Retail Foods Prepackaged snacks, beverages, and grocery items from retail or wholesale vendors Shelf-stable, frozen, and refrigerated items Bulk purchasing options from warehouse clubs or wholesalers Brand name and private label options Compliance with USDA Smart Snacks standards (where applicable) This solicitation may be issued annually to allow additional vendors to participate. If your company is awarded through this process, you do not need to resubmit until the next formal solicitation in 2028. Vendors who submitted a response last year do not need to reapply unless they wish to update their offering.   The purpose of this RFP is to expand CISD’s current vendor list to ensure access to a broad range of qualified suppliers.   Submission Requirements: Catalog Submission: Please include a link to or a copy of your catalog with your response. Discounts: If applicable, discounts should be provided in the designated section or included as an attachment. Questions & Assistance: Solicitation Questions: All questions must be submitted through the eBid system at https://coppellisd.ionwave.net/. General Inquiries: Contact the CISD Purchasing Department at 214-496-8055 or email purchasing@coppellisd.com. Technical Support (Ion Wave): For assistance accessing eBid, contact Ion Wave Support at 866-277-2645 ext. 4 or email support@ionwave.net.   Important Dates:   The initial deadline to be considered for inclusion on the Coppell ISD Vendor List is July 29, 2025, pending Board approval. Submissions received after this date will still be accepted but reviewed periodically, with vendor list updates made incrementally. CISD Reserves the Right to: Automatically renew agreements on an annual basis at the district’s discretion until the solicitation is reissued. Award contracts to multiple vendors to maintain a robust vendor list. Accept and review responses on a rolling basis. Notify vendors of awards through the CISD Vendor List platform.   Vendors with Purchasing Cooperative Contracts: If your organization holds a current contract with one of CISD’s Board-Approved Purchasing Cooperatives, you are not required to respond to this solicitation. Your company will remain on the vendor list for the duration of the cooperative agreement.   A complete list of Board-Approved Purchasing Cooperatives is available on the CISD Purchasing webpage.