4th Grade Chromebook Refresh (IFQ-27-001-TECH

Prosper Independent School District (“Prosper ISD” or “District”) is soliciting Informal Cooperative Quotes (IFQ) for Chromebook devices, required licensing, and associated provisioning services in accordance with the specifications outlined in this solicitation. This solicitation is issued in compliance with applicable Texas procurement laws, Texas Education Code Chapter 44, and Prosper ISD Board Policy. Vendors must be registered in Ion Wave to access all solicitation documents and submit a response. Responses must be submitted through Ion Wave prior to the stated deadline to be considered. -------------------------------------------- COOPERATIVE PURCHASING REQUIREMENT Prosper ISD intends to utilize cooperative or interlocal agreements to obtain the best value while reducing administrative costs. To be considered responsive, vendors must: • Be an awarded vendor under an approved cooperative or interlocal agreement • Provide the cooperative name and contract number in the Attributes section • Ensure all pricing submitted is in accordance with the referenced contract Responses that do not include a valid cooperative contract reference may be deemed non-responsive. -------------------------------------------- SCOPE OF WORK This solicitation includes the purchase of Chromebook devices, required Chrome Education Upgrade licenses, and associated provisioning services. Provisioning services shall include, at a minimum: • Device enrollment • Device Update • Asset tagging with Prosper ISD tags • Repackaging into boxes of eleven (11) • Packaging chargers separately for storage • Recording device serial numbers by Campus and Cart Number using a template provided by the District • Labeling each device box with the applicable Campus and Cart Number based on documentation provided by the District • Delivery to the District’s designated location Installation, classroom deployment, imaging beyond enrollment, and end-user setup are not included unless specifically noted. -------------------------------------------- DELIVERY REQUIREMENTS Vendors must provide accurate delivery timelines based on current manufacturer availability at the time of submission. Vendors are required to disclose any known or anticipated: • Delays • Product shortages • Allocation constraints • Manufacturer limitations Failure to disclose known delivery constraints may result in disqualification. The awarded vendor will be expected to meet the proposed delivery timeline. Failure to perform may be considered a breach of contract and may result in cancellation of award. -------------------------------------------- SPECIFICATIONS / NO DEVIATIONS All products and services must strictly conform to the specifications provided in this solicitation. No substitutions, alternatives, or deviations will be accepted. The “or equal” provision in the Prosper ISD General Terms and Conditions is hereby superseded for this solicitation. Responses that do not meet specifications will be considered non-responsive. -------------------------------------------- BEST VALUE AWARD Award will be made to the vendor providing the best value to the District, in accordance with applicable procurement laws. Evaluation criteria may include, but is not limited to: • Pricing • Delivery timeline • Vendor performance • Compliance with specifications • Overall value to the District The District is not required to award to the lowest-priced vendor. -------------------------------------------- QUANTITIES Quantities listed are estimates only and do not represent a guarantee of purchase. The District reserves the right to increase, decrease, or eliminate quantities as needed. -------------------------------------------- FUNDING / NON-APPROPRIATION Award of this solicitation does not guarantee purchase of any or all items. All purchases are contingent upon availability of funds and subject to the District’s adopted budget. The District reserves the right to: • Reduce quantities • Delay purchases • Cancel all or part of the award The District shall not be obligated to purchase any minimum quantity. -------------------------------------------- RIGHT TO REJECT Prosper ISD reserves the right to reject any and all responses, waive informalities or irregularities, and accept the response deemed to be in the best interest of the District.

Agencia

Prosper ISD

N° de solicitud

—

Tipo de aviso

Invitation to Quote

NAICS

423430 — Computer and Computer Peripheral Equipment and Software Merchant Wholesalers

PSC

7A21 — IT And Telecom - Business Application Software (Perpetual License Software)

Valor estimado (inferido, no oficial)

—

Set-aside

—

Lugar de ejecución

TX

Publicada

26 de ago de 2026

Cierre

08 de sept de 2026

Última actualización

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