Hall County Jail Roof Replacement

Request for Qualifications with Price ProposalRFQ/P #47-014For the provision of Hall County Jail Roof ReplacementHall County, Georgia (herein “County”), a municipal entity of the State of Georgia, located at 2875 Browns Bridge Road, Gainesville, GA 30504, is seeking qualified Contractors to provide complete roof replacement at Hall County Jail (herein “Services”).Schedule of Events:Bid Post Date: Monday, August 24, 2026Mandatory On-Site Pre-Bid Meeting: Monday, August 31, 2026, at 9:00am Eastern Time and Wednesday, September 2, 2026, at 9:00am Eastern Time. Attendance is required for at least one (1) pre-bid meeting, but Contractors may attend both. Contractors who do not attend at least one (1) pre-bid meeting will not be allowed to submit a bid.Bidder’s Questions Due Date: Monday, September 7, 2026Response to Bidder Questions Due: Thursday, September 10, 2026Bid Due Date: Thursday, September 17, 2026, by 2:00pmBidding Process: Hall County is now accepting sealed bids from qualified Contractors (herein “Bidder” or “Contractor”) for the Services in the County’s Purchasing Division on the fourth (4th) floor of the Hall County Government Center, located at 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00pm EST on September 17, 2026. All bid packets must be sealed and be time and date stamped by the Hall County receptionist located on the 4th floor to be considered.General Qualifications: Bidders must be in the regular business of providing similar Services. Bidders must be licensed, insured, and bonded in the State of Georgia.Mandatory Pre-Bid Meeting: There will be two (2) mandatory on-site pre-bid meetings that will start promptly at 9:00am Eastern Time on Monday, August 31, 2026, and again at 9:00am Eastern Time on Wednesday, September 2, 2026, located at the Hall County Jail, 1700 Barber Rd, Gainesville, GA 30507. Attendance is required for at least one (1) pre-bid meeting, but Contractors may attend both. Contractors who do not attend at least one (1) pre-bid meeting will not be allowed to submit a bid.Term: The contract term will be from the issuance of a Notice to Proceed until substantial completion and final inspection by the County’s project manager listed herein.Questions: All communications must be directed solely to Mike Hawkins, Issuing Officer at for questions or clarifications of the RFQ/P requirements.Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County’s website. All addenda must be signed by the Bidder and returned with the bid packet.Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s Website at https://www.hallcounty.org/Bids.aspx, then click the link for Hall County Jail Roof Replacement and download all required documents under “Related Documents”. Any addenda will also be posted in this same area. Bidders are responsible for checking the County’s website for addenda.Bid Response: The County considers a bid response as an irrevocable offer, valid for a period of one hundred and twenty (120) days from submission. The County reserves the right to reject all proposals, in full or part, and to negotiate fees, conditions, or other terms with the Bidder(s) submitting the overall best scored proposal. The County reserves the right to cancel this RFQ/P in its entirety if in the best interest of the County. The County may waive nonmaterial irregularities, informalities, and errors and may seek clarification of such.Cost Proposals: Bidder’s cost shall be fixed and firm for the contract term.Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to attend but may do so. The Issuing Officer named herein, or another Purchasing team member, will open and publicly read all Bidder’s company names and their locations on the Bid Due Date and time and at the address above. Cost will not be read at this time.Request for Clarification: The County reserves the right to request clarification or additional information provided by any Bidder. The County may also request in-person or virtual presentations, interviews, and may choose to enter into negotiations with potential Bidders as needed.Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must be completed and returned with the bid. The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of contract award or not. The County shall have the right to waive any informality or irregularity of immaterial deviation, omissions and clerical errors in any bid received.Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services and submit it with their bid responses. All questions regarding the contract, redlines, and exceptions must be submitted in writing to the Issuing Officer prior to the Bidders’ Questions Due Date listed above. If there are no written objections or exceptions, then the County will understand this as an affirmative acceptance of the Scope of Work as it is presented.BID EVALUATIONEvaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate proposals using a two-step process: The first is the “Technical Qualifications Proposal” that outlines the bidding firm’s qualifications, experience, and its approach to deliver the services. The second is the “Cost Proposal”, whereby the evaluation committee will evaluate the proposed cost for the Services to determine the best value for the County.Award Process: The County reserves the right to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder, to complete the described work. The County intends to award the contract to one (1) company that it deems to be the most responsible and responsive Bidder to perform all the work described herein. Lead times and length of time to complete the work may also be a factor in award. The County will not make an award of contract solely based on lowest cost bid, but also on approach, references, qualifications, and other subjective criteria as the County may deem necessary and determine at its sole discretion.Technical Qualifications Evaluation: Bidders must answer all scored questions found on Exhibit G – Mandatory Scored Questions, which are weighted and will be scored by the County’s evaluation committee. The County’s evaluation committee will score and assign point values to the answers. The total maximum points are set at 1,000. The County has assigned an 80/20 split for scoring points; eight hundred (800) points (80%) available for Technical Qualifications, and two hundred (200) points (20%) available for the cost proposal. The Bidder with the highest total point score closest to 1,000 will be the apparent contract award winner.Unanswered questions will earn a 0-point score. The Bidder’s response should limit answers directly to the questions asked. Each answer will be scored on a scale of twenty-five (25) percentage points as shown:Excellent = 100%Good = 75%Adequate = 50%Marginal = 25%Poor = 0%In addition to the space provided on Exhibit G – Mandatory Scored Questions, Bidders may expand their answers to the questions onto separate pages if needed with the question repeated at the top of each page. Bidders may input “see attached” in the space provided next to each question.Responses to the questions should be clear and concise. Where appropriate, Bidders should show statistical information in a tabular chart format and textual information in bullet point format. Summarize key points at the beginning of each answer. All quantitative material should include complete assumptions and be supported by detailed schedules evidencing all calculations and results.Provide one-sided documents only. Do not include superfluous marketing brochures or unnecessary promotional materials. These will not be evaluated. Address each specific question with direct, detailed answers.BIDDER RESPONSETechnical Qualifications: Bidders must provide a total of four (4) hard paper copies of their technical qualifications: one (1) marked “Original” and three (3) marked “Copy”. Submit all four (4) hard paper copies in a sealed envelope(s) separate from the Cost Proposal.Cost ProposalBidders are to also submit one (1) hard paper copy of their Exhibit C – Cost Proposal Worksheet.Electronic signatures on bid documents are acceptable; however, hard copies of the bid response are required, as stated above.Combined Digital Response Bidders must provide their responses on one (1) USB drive with two (2) folders therein: one (1) entitled “Technical Qualifications Response” and one (1) entitled “Cost Proposal”. Do not include the cost proposal in the technical qualifications folder.Cost Evaluation: This solicitation is heavily focused on a Bidder’s qualifications, experience, and capabilities. Therefore, award may not be made solely based on the lowest cost bid. Cost will be given more importance when all other evaluation criteria are relatively equal.Cost is not the only consideration for award. If, in the County’s sole discretion, qualifications between two (2) or more Bidders are equal, then the County may make an award to the lowest cost Bidder among them. The County will evaluate cost as presented on Exhibit C – Cost Proposal Worksheet. Any and all fees should be detailed in the response.Validation: Hall County requires that Bidders provide a cover letter with a signature by an officer of the firm with the submittal to ensure its originality.Mandatory Documents: Bidders must complete and return all forms, documents, and exhibits attached herein with their bid proposals. Failure to do so may deem the proposal non-responsive and the County may not evaluate it for award.Non-Collusion Requirement (Cone-of-Silence): Bidders must not have contact of any nature with other Bidders, County staff members (except for the Issuing Officer), elected officials, nor County Commissioners during the RFQ/P evaluation process. The County may deem such as collusion, thus rendering the submission in violation of the Official Code of Hall County, and therefore the County may deem the proposal as non-responsible and not evaluate the proposal for an award.By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise there from.County Consultants: From time to time, the County may select an outside consultant at its own discretion who will act under the direction of County’s Project Manager. The consultant will have full authority to act on behalf of the County; however, the consultant may not solicit goods and services on behalf of the County without prior written approval from the County. Contractors MUST follow all specification sections prepared by the County’s consultant, and Contractors MUST allow the consultant to inspect the work.Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate.Bonds: A bid bond is not required; however, all Bidders must include in their bid submissions a letter of bondability. The County will only accept surety companies licensed to do business in the State of Georgia. The awarded Bidder must produce a performance bond that is equal to 100% of the face value of the awarded amount. The performance bond must be received by the County before a Notice to Proceed is issued.Table of Contents1.0       INTRODUCTION2.0       STATEMENT OF NEED3.0       GENERAL TERMS AND CONDITIONS4.0       SCOPE OF WORK5.0       SUBMISSION OF PROPOSALS6.0       RFQ/P RESPONSE PREPARATION7.0       SELECTION PROCESS7.0       STEPS TO AWARD8.0       EXHIBITS AND ATTACHMENTS1.0 INTRODUCTIONThe County desires to award one (1) company for the Services described herein and is soliciting sealed bids for this Request for Qualifications with Price Proposal (herein “RFQ/P”) for the Services. Bidders must be in the regular business of commercial roofing.2.0       STATEMENT OF NEEDThe Hall County Jail is experiencing active leaks in its roof. The awarded Contractor shall remove and dispose of all roofing and insulation materials and replace with new insulation and 60 mill TPO.3.0       GENERAL TERMS AND CONDITIONS4.0       SCOPE OF WORKThe Hall County Jail is experiencing active leaks in its roof. The awarded Contractor shall remove and dispose of all roofing and insulation materials and replace with new insulation and 60 mill white TPO. This is a turnkey project. The awarded Contractor shall provide all labor, materials, equipment, and supervision to complete the project. The awarded Contractor shall also:The awarded Contractor shall install all new materials according to the manufacturer’s recommendations and instructions. A manufacturer’s representative will inspect the installation of the TPO at the conclusion of the project.The Hall County Jail is a secure facility. All workers, tools, equipment, and materials will be subject to enhanced security measures, including a K-9 Unit. The awarded contractor will have minimal-to-no interaction with inmates. To the greatest extent possible, the awarded contractor is not to engage with inmates unless specifically instructed to do so.5.0       SUBMISSION OF PROPOSALSBidders submitting proposals must disclose their qualifications for the Services to the County in the format set forth below. Failure to provide the requested information may result in the proposal being deemed non-responsive and therefore eliminated from further consideration.Exhibit A – Bid Response FormExhibit B – Contract for ServicesExhibit D – W-9 FormExhibit E – E-Verify AffidavitExhibit F – Ethics AffidavitExhibit G – Mandatory Scored QuestionsAny AddendaCopy of business licenseCertificate of InsuranceCopy of professional licenses or certificationsDo not enclose the Exhibit C – Cost Proposal Worksheet with the technical responses. This may render your proposal as non-responsible and thus, not evaluated for award.Hall County Government CenterAttn: Mike Hawkins, Issuing OfficerPurchasing Division – 4th Floor2875 Browns Bridge RoadGainesville, Georgia 305046.0.      RFQ/P RESPONSE PREPARATION 7.0       SELECTION PROCESSSection 1 – Cover letter and executive summarySection 2 – Answer all scored questions on Exhibit GSection 3 – Cost proposals submitted in a separate sealed envelope8.0       STEPS TO AWARDThe evaluation committee will recommend award of the contract to the highest scoring Bidder. In the unlikely event of a tie, the County may enter into negotiations of terms and conditions. The County will then present to the awarded Bidder a Notice of Award, a Purchase Order, and a Notice to Proceed.Step 1: The evaluation committee will evaluate the Bidders’ responses according to the criteria described herein, and score and rank the proposals. The County reserves the right to request clarification of information provided and to request additional information needed to assist in the evaluation process.Step 2: The Purchasing Division will then open the cost proposals, and the evaluation committee will then score the responses. The Purchasing Division will combine these results with the results of the technical qualifications scoring. After this scoring, the Purchasing Division will rank the highest scoring proposers on a bid tabulation summary.Step 3: The evaluation committee may schedule interviews with the Bidders. All costs associated with the interview (if required) will be at the expense of the proposing Bidder.Step 4: Based upon the results of the proposals, references, and the interviews, the Purchasing Division, along with the evaluation committee, may negotiate with the Bidder(s) ranked highest in an attempt to reach an agreement. If negotiations with the highest ranked Bidder are unsuccessful, the County may negotiate with the second ranked Bidder, and so on until reaching a satisfactory agreement.9.0       EXHIBITS AND ATTACHMENTSExhibit A – Bid Response FormExhibit B – Contract for ServicesExhibit C – Cost Proposal WorksheetExhibit D – W-9 FormExhibit E – E-Verify AffidavitExhibit F – Ethics AffidavitExhibit G – Mandatory Scored Questions

Agencia

Hall County

N° de solicitud

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Tipo de aviso

Local Solicitation

NAICS

238160 — Roofing Contractors

PSC

Z1JZ — Maintenance Of Miscellaneous Buildings

Valor estimado (inferido, no oficial)

$169,034 – $419,922 (8 awards similares)

Set-aside

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Lugar de ejecución

GA

Publicada

24 de ago de 2026

Cierre

17 de sept de 2026

Última actualización

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