Butler Park Multipurpose Artificial Turf

INVITATION FOR BIDIFB # 023-47For the provision of:Butler Park Multipurpose Artificial TurfHall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified contractors to convert a natural turf multipurpose field to a modern artificial turf system (herein “Services”). The County seeks to award one (1) contractor to perform all the Services. Schedule of Events:Bid Post Date: Thursday, August 20, 2026Mandatory Pre-Bid Meeting: Tuesday, September. 1, 2026 at 9:00 AM.Bidders’ Questions Due: Tuesday September 8, 2026, at 5 PMResponse to Bidder Questions Due: Wednesday, September 9, 2026, at 5 PM Bid Due Date: Thursday, September 17, 2026, at 2 PM Bidding Process: Hall County is now accepting sealed bids from qualified contractors for the provision of the Services in the County’s Purchasing Division, located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504 until 2:00 p.m. EST on Thursday, September 17, 2026. All bid packets must be sealed and time and date stamped by the Hall County receptionist located on the 4th floor to be considered. General Qualifications: Bidders must be in the regular business of providing similar Services. Bidders must be licensed, insured, and bonded in the State of Georgia. Mandatory Pre-Bid Meeting: The pre-bid meeting will start promptly at 9:00 AM on Tuesday, September 1, 2026, and will be held at Butler Park, 1370 Athens St. Gainesville, GA  30507. Questions: All communications must be directed solely to Julie Dorough, Issuing Officer, at j for questions or clarifications of the IFB requirements. Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet. Proposal Documents: Bidders may obtain all submittal documents at no cost via the County’s website at https://www.hallcounty.org/Bids.aspx,then scroll down and click the link for ‘Butler Park Multipurpose Artificial Turf’ and download all required documents under “Related Documents”. Any addenda will also be posted at the bottom of the webpage as needed. Bidders are responsible for checking for addenda. Addenda must be signed and returned along with the bid packet. Bid Response: Each Bidder must provide a total of four (4) hard paper copies of its bid, including any addenda, with one (1) marked “Original” and three (3) marked “Copy”. Submit all four (4) hard paper copies in a sealed envelope(s). Each Bidder must provide one (1) hard paper copy of Exhibit C – Cost Proposal Worksheet. Prices quoted on Exhibit C – Cost Proposal Worksheet shall be fixed and firm for the duration of the contract. Electronic signatures on bid documents are acceptable; however, hard copies of the bid response are required, as stated above. Bidders must also provide their responses on one (1) USB drive. Public Reading: Bid openings are open to the public and to Bidders. Bidders are not required to attend but may do so. The Issuing Officer named herein, or another Purchasing team member, will open and publicly read all Bidder’s company names, their locations, and proposed costs on the Bid Due Date at the Hall County Government Center, 2875 Browns Bridge Rd, Gainesville, GA 30504 on the 4th floor. Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. Award Process: The County reserves the right to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County intends to award the contract to one (1) company that it deems to be the lowest cost, responsible and responsive Bidder to perform all the work described herein. Lead times, length of time to complete the work, and prior work history (whether as a prime contractor or subcontractor) will also be a factor in award. Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. All forms, documents, and exhibits attached hereto must be completed and returned with the bid. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received.  Bidders must sign Exhibit B – Contract for Services. Bidders may submit redlines and exceptions to Exhibit B – Contract for Services to the Issuing Officer prior to submitting their bids. Redlines and exceptions to the contract must be submitted by the Bidders’ Questions Due Date listed above. Legally Binding Agreement: The County and the awarded Bidder shall enter into a formal agreement; substantially in the form of the attached Exhibit B – Contract for Services. Contracts are only valid if they are signed by the County’s Chairman of the Board of Commissioners, or his/her designee, and the awarded Bidder. Bidders must sign the Exhibit B – Contract for Services and submit it with their bid responses. If there are no written objections or exceptions, then the County will understand this as an affirmative acceptance of the Scope of Work as it is presented. Bonds: A bid bond is not required; however, all Bidders must include in their bid submissions a letter of bondability. The County will only accept surety companies licensed to do business in the State of Georgia. The awarded Bidder must produce a performance bond that is equal to 100% of the face value of the awarded amount. Performance bonds must be received by the County before a Notice to Proceed is issued. Non-Collusion Clause: Bidders must have no contact of any nature with any other Bidders, County staff members (except the Issuing Officer named herein), its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award. By submitting a proposal, the Bidder represents and warrants that no official or employee of Hall County Government has, in any manner, an interest, directly or indirectly, in the proposal or in the contract which may be made under it, or in any expected profits to arise there from. County Consultants: From time to time, the County may select an outside consultant at its own discretion who will act under the direction of County’s Project Manager. The consultant will have full authority to act on behalf of the County; however, the consultant may not solicit goods and services on behalf of the County without prior written approval from the County. Contractors MUST follow all specification sections prepared by the County’s consultant, and Contractors MUST allow the consultant to inspect the work. Taxes: The County is exempt from State of Georgia Local Sales and Use Tax. The Bidder understands and acknowledges that it is responsible for any sales and use taxes it may incur. The Bidder will not charge or invoice the County any sales and use tax as a separate line item. The Contractor may request a copy of the County’s Georgia Sales and Use Tax Exemption Certificate. Federal Suspension and Debarment ComplianceIn accordance with 2 CFR 200.214 and 2 CFR Part 180.300, if this procurement is funded in whole or in part by federal grant funds, the County is prohibited from awarding contracts to parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs. If applicable, by submitting a proposal in response to this IFB, the Bidder certifies to the best of its knowledge and belief that neither it, its principals, nor its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into covered transactions by any Federal department or agency. Respondents are required to complete, sign, and return the attached Debarment and Suspension Certification Form with their proposal. Failure to submit this certification if required may render the proposal non-responsive. Table of Contents 1.0       INTRODUCTION 2.0       GENERAL TERMS AND CONDITIONS 3.0       SCOPE OF WORK 4.0       SUBMISSION OF PROPOSALS 5.0       IFB RESPONSE PREPARATION 6.0       SELECTION PROCESS 7.0       STEPS TO AWARD INTRODUCTIONThe County desires to award one (1) company for the Services described herein and is soliciting sealed bids for this Invitation for Bid (herein “IFB”) for the Services. Bidders must be in the regular business of supplying and installing artificial turf. 2.0       GENERAL TERMS AND CONDITIONSHall County Government is seeking proposals from qualified contractors to convert the existing natural turf multipurpose field at Butler Park into a modern artificial turf system. The goal of this project is to enhance the usability, safety, and long-term sustainability of a heavily used public recreation space while integrating the new turf seamlessly with existing sidewalks and site infrastructure. This project aims to:• Increase field availability and extend playable hours throughout the year• Improve safety and surface consistency across a wide range of recreational uses• Reduce ongoing maintenance needs and long-term operational costs• Support growing community demand for reliable, high use athletic facilities The selected contractor will be responsible for delivering a complete, turnkey installation that includes site preparation, grading improvements, drainage enhancements, synthetic turf installation, infill placement, and secure perimeter transitions. Due to the field’s existing negative slope and the placement of drainage structures, the contractor must incorporate effective infill containment measures and ensure that drainage performance protects turf integrity and prevents infill migration or wash out. The field will remain an open green space with no permanent athletic field markings and must be compatible with temporary markings applied by Hall County staff as needed for programming. The completed turf system shall meet broadly accepted industry standards for durability, resilience, safety, drainage performance, and overall quality appropriate for high frequency community recreation. Hall County seeks a solution that delivers long term reliability, operational efficiency, and a polished, professional appearance that enhances the overall function and experience of Butler Park. A. General Requirements: B. Field Performance Requirements: C. Turf System Components: D.  Base and Drainage Requirements:  E.   Quality Assurance and Testing:F.   Warranty Requirements:4.0       SUBMISSION OF PROPOSALSExhibit A – Bid Response FormExhibit B – Contract for ServicesExhibit C – Cost Proposal WorksheetExhibit D – W-9 FormExhibit E – E-Verify AffidavitExhibit F – Ethics AffidavitAny AddendaCopy of Business License (state and/or local)Letter of Bondability Performance Bond – before issuing Notice to ProceedCertificate of InsuranceCopies of professional licenses or certifications Bidders are responsible to review and comply with any addenda regarding this IFB that will be posted on the County website. Bidders must sign as acknowledged and return all addenda with the bid package response.Hall County Government CenterJulie Dorough, Issuing OfficerPurchasing Division – 4th Floor2875 Browns Bridge RoadGainesville, Georgia 30504 5.0       IFB RESPONSE PREPARATION 6.0       SELECTION PROCESSThe County’s Project Manager will review each proposal with regard to demonstrated breadth of service, experience, financial stability, personnel, rates, references, lead times, and other related criteria. 7.0       STEPS TO AWARDThe County’s Project Manager will recommend award of the contract to the lowest cost Bidder. In the unlikely event of a tie, the County may enter into negotiations of terms and conditions. Upon approval of the Board of County Commissioners, the County will issue to the awarded Bidder a Notice of Award, a Purchase Order, and a Notice to Proceed.

Agencia

Hall County

N° de solicitud

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Tipo de aviso

Local Solicitation

NAICS

238990 — All Other Specialty Trade Contractors

PSC

Z1QA — Maintenance Of Restoration Of Real Property (Public Or Private)

Valor estimado (inferido, no oficial)

$71,225 – $298,136 (14 awards similares)

Set-aside

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Lugar de ejecución

GA

Publicada

20 de ago de 2026

Cierre

17 de sept de 2026

Última actualización

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